Tracking employees’ leaves can be a challenging and tricky task, especially when you do them manually. Using tools such as emails, excel sheets, and paper forms is insufficient to navigate the leaves.
You require an online leave management system to avoid any legal complications and payroll processing errors. Despite the increasing errors, some businesses still prefer using the manual system or process. And they run after managers to sign the leave forms.
The HR team also checks the excel sheet thoroughly and tries to figure out the leave balances. So, are there any more advantages of the leave management system? And is it a good idea to replace the manual leave tracking system?
You can get all your questions answered in this article below:
1. It can accommodate complex leave policies:
Sometimes, the leave policies can be extremely complex. Religious holidays are the accrued leaves the employees get every year. You can also include certain leave policies like sick leaves and casual leaves.
In your system, you can update all the religious holidays and the number of casual and sick leaves that can be taken within a year. Also, if your company does not allow your employees to work on weekends, you must update it in your leave management system.
The approval workflow will also be smooth, unlike the manual process. The manager or the supervisor of the team can approve it easily with the help of the software. For instance, you have applied for a leave in the system.
The supervisor can get notified via emails or messages and approve it. It can be allowed for both casual and sick leaves. Also, the HR team must ensure to include the total number of days the employees can take leave in a year, which excludes the weekends. With this system, your leave management task will become completely effortless.
2. It can eliminate manual, paper-based processes:
In the past, the HR team would have a manual process where they would record all the employees’ leaves. But nowadays, with the help of software, leave tracking and managing is easy.
For instance, the manual or the paper-based process required signatures of the managers or supervisors. Also, it brought about different errors. When it comes to the system, you can ensure an error-free process. After all, all the leaves will be managed in the system.
Before the disbursal of the salary, they can check the leaves of all the employees in the team. The software updates details like “who has logged into the system and logged out? The leaves and holidays will also be updated, making it easier for the HR department.
3. It helps save time:
Time is precious for all the employees, including the HR department and the managers. Running behind the manager for leave and providing a written application can be time-consuming.
Plus, the HR team might have a bunch of papers, which can be lost in the company. So, it might be difficult to understand the leaves taken by each employee. With a lot of papers, it might be baffling and overwhelming to carry out the process further.
Hence, using the online leave management system saves a lot of time. The HR managers and the team can easily navigate the leaves and make decisions. Since the HR process doesn’t end with managing leaves, they can focus on other work like the recruitment and selection process, training, and development.
Additionally, the managers or supervisors who approve the leaves will also save a lot of time to manage other tasks of the team. Since the employees will also find sending the application for a leave easy, it makes the entire process in the organization run smoothly.
